Current Positions

Job Title: Assistant Director, Medical Education and Scientific Programs
Department: Medical Education
Reports To: Associate Vice President, Medical Education
FLSA: Non-Exempt
Type of Position: Full-Time
Location: Remote

Position Overview

The Assistant Director, Medical Education and Scientific Programs reports to the Associate Vice President, Medical Education and serves as the lead and primary representative of CE Synergy, LLC for assigned educational, scientific, and networking programs.

This individual will apply deep clinical knowledge of hematology/oncology pharmacy practice and strong project leadership skills to organize, develop, and support the delivery of high-quality, innovative, and strategic educational, ancillary, and networking activities for hematology/oncology pharmacists and other health care professionals. These activities may include in-person and virtual educational activities, ancillary events, symposia, workshops, reverse expos, and other offerings.

The key qualities of a successful candidate include a strong clinical knowledge of hematology/oncology, cellular- and immunotherapy, infectious diseases, supportive care, pharmacogenomics, pharmacoeconomics, and pharmacy administration/leadership, the ability to keep abreast of novel therapies and developments in these therapeutic areas through evaluation and assimilation of scientific data, strong medical writing skills, excellent interpersonal communication and leadership skills, and the ability to work independently, collaboratively, and efficiently to adhere to deadlines.

It is expected that the Assistant Director, Medical Education, will work a minimum of 30 hours, not to exceed 40 hours without approval, and will be generally available Monday through Friday, 9:00 am – 5:00 pm EST, although other arrangements may be made with the Associate Vice President, Medical Education, as needed.

Essential Job Functions

Educational Activities and Scientific Programming

• Contributes to the strategic growth of CE Synergy through the identification and pursuit of opportunities for CE Synergy to plan, secure funding for, and execute innovative, strategic, and impactful educational and networking opportunities for its key target audiences, including administrative and clinical oncology pharmacists and emerging leaders
• Oversees development, implementation, and management of assigned programming and activities, which may include in-person and virtual educational activities, ancillary events, symposia, workshops, keynote addresses, reverse expos, and other offerings
  • Includes oversight of program-related material development, such as prospectuses, agendas, budgets, marketing plans, honoraria and travel reimbursement plans, evaluations, and feedback forms for assigned programs
  • Oversees budgets as well as participant and stakeholder satisfaction for assigned programs
• Collaborates closely with conference-related committees to identify and gather feedback on novel educational and networking opportunities, serving as a resource, clinical and subject matter expert, content reviewer, trainer, and facilitator for committee members as needed
• Along with administrative team members, serves as a liaison between conference-related committee members and other CE Synergy staff members when needed
• Collaborates with the Accreditation and Compliance Officer to oversee the planning, development, and review of the accredited educational activities in collaboration with Program Planning Committees (PPCs) to ensure all accredited programming organized by CE Synergy is high quality, aligned with standards for continuing education, and meets the needs of the target audience(s)
• Identifies and pursues opportunities for CE Synergy to secure independent medical education (IME) grant funding for both in-person and virtual continuing education activities through the review of Request for Proposals (RFPs) and Call for Grant Applications (CGAs), and identification of other unsolicited opportunities based on identified gaps in clinician knowledge, skills, and performance
  • Oversees the development and submission of high-quality, strategically aligned grant proposals (including needs assessments, letters of intent, full proposals, and budgets) designed to maximize funding success
  • Supports the development, execution, and outcomes reporting for awarded grants
• Along with administrative team members, sets program timelines and tasks and completes/tracks completion of tasks in Teamwork or other project management software as needed

Administrative/Team Responsibilities

• Oversees project-related tasks delegated to assigned administrative team members, supporting and developing these team members as needed
• Serves as a resource for administrative team members, as needed
• Communicates relevant updates related to assigned programs with other CE Synergy team members asynchronously and via required team meetings, as appropriate
• Represents CE Synergy at all assigned programs and conferences, as well as other events and meetings, promoting the company’s mission, values, and goals

Non-Essential Job Functions

• Performs other duties as required or assigned by the Associate Vice President, Medical Education or CEO
• Serves as backup to other Assistant Director(s), Medical Education and Scientific Programs, and provides operational continuity support to the Accreditation and Compliance Officer when needed

Core Competencies

• Leadership
• Organization
• Detail-Oriented
• Goal-Oriented
• Customer-Oriented
• Team-Oriented
• Decisive
• Planning Skills
• Effective Relationship Building
• Communication (Written and Verbal)

Requirements

• Doctor of Pharmacy degree with residency/fellowship training or comparable clinical experience in hematology/oncology, cellular-/immunotherapy, infectious disease, supportive care, pharmacogenomics, and/or pharmacoeconomics preferred
• Familiarity with Accreditation Standards for Continuing Pharmacy Education (CPE) set forth by the Accreditation Council for Pharmacy Education (ACPE), as well as ACPE’s CPE Policies and Procedures Manual and The Standards for Integrity and Independence in Accredited Continuing Education, and accreditation standards from other organizations (eg, ACCME, ANCC, Joint Accreditation for Interprofessional Continuing Education)
• Experience in scientific or medical education/program planning
• Experience managing employees (professional, administrative)
• Ability to travel overnight (US) to company-led conferences and corporate meetings throughout the year (roughly 10%)

Preferred Qualifications

• Proficient in Teamwork or other project management software
• Participative management style — advocates team concept

Work Environment

This is a remote, full-time position requiring 30–40 hours per week. The role operates in a professional home office environment and requires reliable internet access and the ability to participate in virtual meetings. The work environment is fast-paced and deadline-driven, requiring the ability to manage multiple priorities simultaneously. Overnight travel within the United States is required to attend company-led conferences and corporate meetings.

Physical Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is primarily desk-based. The employee is regularly required to operate a computer and communicate via phone and video conferencing, with the ability to sit or stand at their workstation as needed. The employee may occasionally be required to walk or lift materials weighing up to 15 pounds during travel or conference attendance.

EEO Statement

CE Synergy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or status as a covered Veteran in accordance with applicable Federal, State and local laws. CE Synergy complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all Terms and Conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

CE Synergy expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of CE Synergy employees to perform their expected job duties is not tolerated.

PLEASE NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Please send your resume or CV to info(at)cesynergy.com if interested!